Whilst there are some exemptions, you are entitled to:
- Be informed in writing whether the information you require is held
- Be given the information if it is held by the office
Requests for information must:
- Be received in writing (email requests are acceptable)
- State the name of the applicant
- Include an address for correspondence
- Describe the information requested
FOI and Artificial Intelligence
Using AI to help draft information requests?
AI tools can be helpful, but they can also introduce errors or create overly complex requests that increase the burden on public bodies and cost to the taxpayer.
When using AI to help draft an information request, please make sure the final wording has been checked and reflects your actual information needs.
Before you submit a request or secondary correspondence, please check that:
You are only asking for the information you are genuinely looking for.
AI tools sometimes generate broad or excessive wording that goes beyond the information you actually want or need;
The request is clear, concise and focused.
Short, straightforward requests are easier for us to process and usually lead to quicker, more accurate responses;
There are no obvious factual inaccuracies.
AI can misrepresent legislation or misstate what organisations do. Please review the text of your request carefully and don’t assume AI is right. If it has referred to something you don’t understand, check what it is; and
The tone is appropriate.
AI-generated content can sometimes sound abrupt, or otherwise inappropriate. Please check the tone before sending.
Why does this matter?
We are seeing an increase in requests and secondary correspondence that appear to have been drafted by generative AI. These can require additional clarification because of inaccuracies or unnecessary complexity. This creates delays for both requesters and our teams.
Need guidance?
You can find advice on making effective information requests on the Information Commissioner’s Office website.
If you would like to submit a Freedom of Information request then please email wmpcc@west-midlands.police.uk or write to: Police and Crime Commissioner, Lloyd House, Colmore Circus Queensway, Birmingham, B4 6NQ
If you need to contact the Office of the Police and Crime Commissioner regarding an FOI then you can call 0121 626 6060
